Intake and tracking
Collect structured project requests and give requesters a clear way to follow progress.
Client workflow, in one place
Client work, from request to approval.
PortalBay gives independent professionals, studios, agencies, and client-service businesses one place to collect requests and give clients a private portal for messages, files, revisions, and final approval.
Free to startNo credit cardNo client account required
Free to start
Begin with a practical workflow at no cost.
No credit card
Create your workspace without payment details.
Client-friendly
A focused portal without another account.
One focused workspace
Everything client work needs, without the scattered tools.
Intake, approvals, feedback, files, messages, and project links stay in one understandable workflow.
Project workspaces
Keep every approved client project organized in one place.
Private client portals
Give clients a focused access-code protected space.
Messages and revisions
Keep project questions, feedback, and revision decisions close to the work.
Private files and resources
Share access-controlled files, brief uploads, deliverables, and useful project links.
Approvals and delivery
Collect clear final decisions and keep delivery next steps easy to find.
Public to private
A clear handoff from first request to active project.
Share one public intake link, review the request, then give approved clients a private workspace for the real project work.
Collect requests without email back-and-forth.
Approve only the work that fits.
Keep each client in a protected portal.
Public portalShareable request link
Tell us about your project
A focused form collects the details needed to review new work.
Your name
Email address
Project type
Project brief
Submit project request
Private portalAccess code protected
Website refresh
Northstar Studio
Messages
2 new
Files
8 shared
Feedback
In review
Approval
Waiting
Payment link
Ready
Project
On track
Ready for client review
How it works
From first request to final delivery.
Share your profile or intake link
Give prospective clients one place to see your work and submit a request.
Turn the right requests into projects
Review the details, accept the work that fits, and create the client project.
Give each client private access
Send a private portal link and access code for messages, files, updates, and revisions.
Deliver and collect approval
Keep delivery, revisions, and final approval in the same project flow.
Clear pricing
Start free. Upgrade when you are ready.
Use the Free plan for a real client workflow, then upgrade through Paddle when you need more capacity.
View pricingAvailable now
Free
$0 / month
1 public intake portal3 private client portals3 active projects1 active project per private portal3 revision requests per projectUnlimited public intake requests
Start freeDo clients need an account?
No. Clients use their private portal link and access code, so there is no new account to create.
Can I share a public portal link?
Yes. Share one public intake link so prospective clients can submit structured project requests.
Are paid plans available?
Yes. Sign in to choose Solo, Pro, or Studio and open secure Paddle checkout for your workspace.
Start with the free plan
Give every client a clearer place to work with you.
Create your PortalBay workspace, publish your intake portal, and manage your first client project on the Free plan.