Client intake
Collect structured project requests through a public portal.
Client work, in one place
Client portals for cleaner freelance work.
PortalBay helps freelancers, studios, and agencies collect client requests, approve projects, and deliver work through simple client portals.
Free to startNo credit cardNo client account required
Free to start
Begin with a practical workflow at no cost.
No credit card
Create your workspace without payment details.
Client-friendly
A focused portal without another account.
One focused workspace
Everything client work needs, without the scattered tools.
Intake, approvals, feedback, files, messages, and project links stay in one understandable workflow.
Project workspaces
Keep every approved client project organized in one place.
Private client portals
Give clients a focused access-code protected space.
Messages and feedback
Keep project questions and decisions close to the work.
Files and links
Share deliverables, references, and useful project links.
Approvals and next steps
Collect clear decisions and keep next-step links easy to find.
Public to private
A clear handoff from first request to active project.
Share one public intake link, review the request, then give approved clients a private workspace for the real project work.
Collect requests without email back-and-forth.
Approve only the work that fits.
Keep each client in a protected portal.
Public portalShareable request link
Tell us about your project
A focused form collects the details needed to review new work.
Your name
Email address
Project type
Project brief
Submit project request
Private portalAccess code protected
Website refresh
Northstar Studio
Messages
2 new
Files
8 shared
Feedback
In review
Approval
Waiting
Payment link
Ready
Project
On track
Ready for client review
How it works
From first request to final delivery.
Share your public portal
Send one intake link for new project requests.
Review the request
Check the details and approve the right work.
Invite the client
Share a private portal link and access code.
Deliver in one workspace
Keep updates, files, feedback, and approvals together.
Clear pricing
Start free. Upgrade when you are ready.
Use the Free plan for a real client workflow. Paid plans remain preview-only during the controlled launch.
View pricingAvailable now
Free
$0 / month
1 public intake portal3 private client portals3 active projects1 active project per private portalUnlimited public intake requests
Start freeDo clients need an account?
No. Clients use their private portal link and access code, so there is no new account to create.
Can I share a public portal link?
Yes. Share one public intake link so prospective clients can submit structured project requests.
Are paid plans available?
Paid plans are preview-only during the controlled launch. The Free plan is available now.
Start with the free plan
Give every client a clearer place to work with you.
Create your PortalBay workspace, publish your intake portal, and manage your first client project on the Free plan.